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Personal Assistant (Secretary) - Basingstoke

Location: Basingstoke, Hants, United Kingdom

Date Posted: 20-12-2016
Personal Assistant
 
Basingstoke

£20-22ph on limited company basis

Minimum job requirements: secretary experience from within the Oil & Gas industry, but not mandatory
      
Approximate effective start date and anticipated duration of the services:  5th of November 2018 start date. Services anticipated for at least one year

Any other special requirements of the particular vacancy; Experience across stages of Company (Oil & Gas/Construction) is preferred.

Purpose:
 
To provide secretarial and administrative assistance and support to the Managing Director and the department as required.
 
Main Accountabilities and Responsibilities:
  • Document management including filing, updating, tracking, formatting and distribution to appropriate recipients.
  • To ensure the agenda maintenance including the scheduling of meetings, confirmation of attendance, facilities, date and time.
  • To ensure confidentiality of communications and company information as well as respect the privacy of sensitive personnel data.
  • To arrange travel and accommodation
  • To improve management support in a proactive way.
  • To handle Managerial and departmental correspondence including directing communications to appropriate recipients and providing relevant information.
  • To provide withmeet and greet visitors at all levels of seniority
 
Main Interfaces:
 
INTERNAL  :
  • Daily liaison with all staff on all levels.
  • Works closely with the Managing Director
Qualifications & Experience:
 
  • Skilled in the use of Microsoft Word, Excel, Power-point , Outlook and any other specific administrative application used by the department.
  • Skilled in English written and verbal communication.
  • Experience in a similar role within an international corporate environment.
  • Minimum of a Secondary education degree plus at least one/two year of administrative, secretarial or equivalent professional training.
 
Required Competencies:
 
  • Good interpersonal and effective business communication skills.
  • General understanding of business processes.
  • Team player and self-motivation.
  • Good administration skills.
  • Ability to respond rapidly and calmly to changing goals and tight deadlines.
  • Accuracy and attention to detail.
  • Strong organizational ability.
  • Professional and mature attitude.
  • Ability to handle sensitive information and ensure confidentiality. 
  • Ability to cope with fast changing priorities and fluctuations in workload.
  • Sound computer skills to use all standards MS-Office software.
 
 


 
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