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Project Admin Assistant

Location: London, ., United Kingdom

Date Posted: 02-03-2018
Project Admin Assistant

North West London


12 months plus

Provides one or more of a wide variety of administrative support services within departments and projects through research, analysis, and coordination with functional departments and disciplines.  Uses office automation tools.
1.       Reviews incoming communications, work orders, and service requests for subject matter content and routes them to appropriate supervisor’s attention.  Composes routine correspondence in response to requests for department services; answers inquiries from other departments, area offices, or outside entities.
2.       Monitors all follow-up actions required by supervisor/manager.
3.       Extracts data from reference material, either semi-technical or non-technical in scope.  Compiles, analyzes, and prepares or helps prepare information for studies or reports, such as organization planning, charts, graphs, and work load forecasts.
4.       May assist in the recruitment of clerical and other support personnel.
5.       Organizes material for meetings, presentations, and training sessions.  May operate a variety of audiovisual equipment in the presentation of programs, orientation, and conferences.
6.       Helps develop and monitor budget or financial information, such as comparing past costs with future costs, auditing invoices, and verifying labor reports.
7.       Reviews deliverables of assigned staff and monitors quality to ensure that all documents conform to established standards and procedures.
8.       May implement records management program.  Maintains files of various historical data.
9.       May assist in personnel activities, such as recruitment, policy administration, compensation administration, or employee development.
10.     Assists in cross-training other personnel in professional or discipline-specific skills, techniques, and procedures.
11.     Performs other duties as assigned by supervisor.
Excellent written and oral communication skills
Knowledge of technical vocabularies and terminology common to the assignment
Demonstrated knowledge of administrative functions, including budget and financial functions
Basic skills in training and supervision of personnel
Ability to develop and analyze information for studies and reports
Knowledge of client’s organizational structure, functions and procedures
Advanced knowledge of software applications, creating spreadsheets with mathematical functions, and enhancing presentation reports
Provides a wide variety of support services.  Helps prepare reports and studies of a non-technical or a semi-technical nature.  May supervise other personnel.
Provides basic administrative support to functional department or assigned project.  Helps prepare non-technical reports.  
Craig Bell
Swan Recruitment Ltd.

Please contact me with any questions:


Tel: +44 (0) 2392 838784
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